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An employee publication of the Texas Department of Criminal Justice
May/June 2016

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ERS Summer Enrollment for TDCJ begins July 11

employees retirement system of texas summer enrollment 2016 banner. Beach scene reading online summer enrollment starting July 11

Active TDCJ employees may enroll online in new benefit programs or change their current coverage during the Employees Retirement System’s Summer Enrollment, which runs from July 11 to 23. Employees may still make changes from July 24 through August 12 by contacting their Human Resources representative or unit Human Resources office, through Human Resources Headquarters or by calling the Employees Retirement System.

With few exceptions, Summer Enrollment is the one time of the year you can make changes to your benefits without a qualifying life event. If you don't want to change any of your benefits, take no action and your current coverage will continue. Changes made during this year’s enrollment will go into effect on September 1, 2016.

Before enrollment begins, you’ll receive your Personal Benefits Enrollment Statement indicating your current benefits and information about Plan Year 2017 benefits for which you can enroll. Plan Year 2017 rates can be found online, along with health and dental plan comparison charts.

The ERS Summer Enrollment fair schedule provides information about both live and Webcast presentations on employee benefits.

When enrollment begins on July 11, TDCJ employees will be able to sign into their ERS account online or contact their benefits coordinator to make benefit elections. After making your elections, you will receive an email or letter to verify your Plan Year 2017 coverage.

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Information security on the road

Many TDCJ employees include work-related travel as one of their job duties and working on the road can lead to increased security risks, including strangers with easy access to agency computers, compromised networks or hardware key loggers. Here are some tips to help you keep both work-related and personal confidential information secure while traveling.

Image of man travelling while using laptop and cellphone

Physical security: Keep your devices in hand and don’t leave laptops or other devices open when dining. Anyone passing by can see confidential information or even steal the computer while you’re away from your table. Always be aware of your surroundings when using an ATM and never use a cash machine located in a low-security area.

Network security: Use a virtual private network when accessing the internet via WIFI. You don’t know if the WIFI provider is using current and effective encryption algorithms or if the traffic is being “sniffed” for plaintext usernames and passwords. These methods can be used to steal your email, credit card and banking information. Avoid ATMs rented by the hotel if they are not owned by a major, recognizable financial institution.

Hardware Key Loggers: avoid using desk and lamp USB charging ports in hotels, as data could be copied using hardware key loggers which are undetectable by antivirus software. Use either wall plugs or your own USB charger.

Email security: Emails sent to fellow TDCJ employees through a TDCJ account are encrypted using SSL/TLS. If you must send a message to a non-TDCJ account, place any confidential information in an attached file, such as an MS Office document, rather than the email body and make sure that the document is encrypted. Avoid public-use computer terminals when checking email and always remember that, even when traveling, sending confidential information between your work and your personal email account is explicitly prohibited.

For more information about information security, contact the Information Technology Division’s Office of the Information Security Officer at (936) 437-1800 or by email at iso@tdcj.texas.gov.

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Call toll-free to report waste, fraud and abuse of TDCJ resources

Waste, fraud and abuse of state resources cost all taxpayers millions of dollars each year

The Office of the Inspector General is dedicated to detecting, investigating and prosecuting reports of waste, fraud and abuse of state resources within all divisions of the Texas Department of Criminal Justice.

If you have any information regarding waste, fraud or abuse of state benefits, equipment, personnel or funds, please contact the Office of the Inspector General, Crime Stoppers or the State Auditor’s Office toll free.

Crime Stoppers 1-800-832-8477 Office of Inspector General 1-866-372-8329 State Auditor's Office 1-800-892-8348

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ERS Summer Enrollment for TDCJ begins July 11

Information security on the road

Call toll-free to report waste, fraud and abuse of TDCJ resources

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